Vendor Pre-Qualification Application Guidelines
1.0 Introduction
Baylor College of Medicine Children’s Foundation Eswatini is conducting a pre-qualification
Exercise to identify and establish a list of reputable and qualified suppliers for the provision
of various goods and services for the year 2026 to 2027. Companies expressing interest
must submit a complete application as outlined below.
2.0 Categories of Goods and Services.
Applicants must specify the category(ies) they are applying for.
- Catering and Restaurant Services.
- Office cleaning suppliers.
- Office suppliers and stationery.
- Office furniture supplies.
- Medical supplies and equipment.
- Pharmaceutical suppliers.
- IT Equipment and Accessories.
- Vehicle repair and Maintenance.
- Fire services (Servicing of fire extinguishers and related maintenance)
- Corporate Branding and Promotional Material.
- Office maintenance and plumbing services.
3.0 Mandatory Requirements for submission.
Your application will not be considered if the following copies are not attached.
- A detailed company profile, including full contact details, a physical address, and a
summary of core competencies relevant to the category. - A valid trading license.
- A valid Tax Clearance Certificate.
- Proof of company registration (Form J or Form C).
- List of three (3) traceable references from major clients for similar work, including
contact person name and telephone numbers. - Proof of professional membership or accreditation (If applicable to the category).
4.0 Submission Instructions.
- The application must be sealed in an envelope clearly marked with the category
name. - Submit sealed envelope to:
The Executive Director
Baylor College of Medicine Children’s Foundation Eswatini
Physical Address: Corner of Somhlolo Road and Sigwili Street, Mbabane
P.O Box 110, Mbabane - Submissions must be hand-delivered to the Baylor Reception no later than 1:00 pm
on the 26th of September 2025.
- LATE SUBMISSIONS WILL NOT BE ACCEPTED UNDER CIRCUMSTANCES.
5.0 Enquires.
- All technical and administrative enquiries regarding this expression of interest may be
directed to the Procurement and Finance department during office hours (8:00 am to
4:00 pm).
Tel: 2409600/24096004
6.0 Important Notes
- This expression of interest is an initial pre-qualification process only. It does not
constitute a commitment by Baylor Foundation Eswatini to award a contract or purchase order. - Baylor Foundation Eswatini reserves the right to verify all information submitted.
- Only companies that are shortlisted will be contacted to proceed to the next stage of the procurement process.
- The documents submitted will not be returned to the applicants
